Attendance Clerk Daily Responsibilities:

1. Be able at the start of each period to print class rosters for teachers who are unable to post attendance in Gradespeed due to connectivity or hardware problems
2. Keep a listing of teachers who are unable to post attendance in Gradespeed by period, recording the teacher’s name and number
3. Send a copy of the list to the Campus GS Contact each period
4. Check teacher attendance postings in Gradespeed using the “Display Teacher Progress” report 15 minutes after the start of each period.
5. Post attendance on the Region 20 system for returned and completed printed class rosters.  (Rosters are to be printed for Substitutes and teachers who have connectivity problems only) (Use of a printed class roster is not available for teachers on a daily basis unless the Administrative Designee for the campus determines a need for a paper roster)
6. Make corrections to attendance in the Region 20 system based on information sent to the office.
7. At the end of the day, check all teacher postings in Gradespeed and verify those results against the attendance rosters to make certain that all teachers reported attendance for the day. 
8. Contact the Administrative Designee with the names of any teachers who did not post attendance for the day.
9. Each morning, check the error screen from Region 20, WAT1068, for the previous day’s attendance to determine any errors that may have occurred in posting.
10. Contact Kathy O’Neill, Larry Reddell, or Gwen Bolden in PEIMS and Data Services if there are any major attendance problems

Attendance Clerk Weekly Responsibilities:

1. Each Monday morning, print out the Teacher Verification Reports from Gradespeed.
2. Distribute the weekly reports to the teachers at the start of the week for signature
3. Verify that all teachers have signed and returned the weekly attendance report.
4. Contact the Administrative Designee with the names of any teachers who do not return the weekly attendance report.
5. Each Friday, save a copy of all teachers class rosters to the desktop for backup.